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ACCOMMODATION

GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the 14th Congress of the EMGM, European Meningococal and Haemophilus Disease Society (EMGM 2017) and will handle all related arrangements.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with “discounted meeting  rates” and try to obtain your personal data including credit card details.

A number of hotels of various categories at reduced rates are available for participants of EMGM 2017. 

List of hotels

All hotels are located within a reasonable distance from the Hotel Diplomat.

Hotel Category Price in EUR
SGL / DBL
Deposit Required Cancellation Fee Diplomat Zone
Vienna House Diplomat Prague
Superior room
**** 105 / 115 1 night 1 night Congress venue
Masaryk Dormitory *** 50 / 65 100% Pre-Payment 1 night 4-minute walk
Masaryk Dormitory
Double room for single use
*** 55 100% Pre-Payment 1 night 4-minute walk

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

For group reservations please contact the Congress Secretariat at e-mail address emgm2017@guarant.cz, telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form

Please note that the Online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation for Diplomat Hotel Prague

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in.

A one-night deposit must be paid until August 17, 2017.

Reservation confirmation for Masaryk Dormitory Hotel

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail.

Hotel accommodation must be paid until August 17, 2017.

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail emgm2017@guarant.cz or fax +420 284 001 448. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.

The Congress Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Cancellation conditions

The following cancellation conditions apply to the cancellation of a hotel reservation:

Cancellation before and on August 17, 2017: full refund (less 30 EUR handling fee)
Cancellation after August 17, 2017: one night cancellation fee
No show: one night cancellation fee

Please note, that for shortening of your hotel reservation after check-in 100% of all cancelled room nights will be charged.  

Change of the arrival date has to be announced to the Congress Secretariat no later than September 15, 2017, otherwise one-night cancellation fee will be charged.

Please note that for any refund we reserve the right to charge 30 EUR handling fee.

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Methods of payment

Accommodation expenses must be paid in EUR by one of the following methods:

1. Credit card

For payment by credit card please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit cards: Master­Card/Eurocard, Visa and Diners Club.

2. Bank transfer

The bank details including the 10-digit variable symbol will be sent to a participant within three working days after the submission of the registration form. Please note that payments without this variable symbol will not be identified and the registration will not be confirmed.

Please note that payments by bank transfer will only be accepted by August 28, 2017. After this date only payments by credit cards will be accepted by using the Online Payment System.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.